How to hold a great remote meeting

The way teams communicate and collaborate is changing. Remote meetings are becoming an essential part of the workflow for people all around…

Posted on: April 22nd, 2020 onPlatinum

The way teams communicate and collaborate is changing. Remote meetings are becoming an essential part of the workflow for people all around the world. It can be challenging to hold productive remote meetings as people are so used to meeting face-to-face. Keep reading to find out how to hold a great remote meeting, keep your team engaged, and the meeting running smoothly.

Use video

Holding video meetings makes the team feel more connected and like they are actually in the room together. Microsoft Teams offers video calls to keep your team connected, allowing you to share content and make notes at the same time. However, video calls rely on a strong internet connection which is not always available, so provide the option for audio-only as well. Remember to be considerate of others and avoid side conversations or distractions in the background.

Assign roles

Remote meetings can be more challenging to manage and keep on track than in person. Keep your meeting on track by assigning roles. Assign a facilitator, notetaker and timekeeper to ensure you focus on the content. These roles will also help people to feel more involved in the meeting and be less distracted by their surroundings.

Invite everyone to participate

A challenge with remote meetings and video calling is people speaking over each other, as there are delays over the internet and nobody knows who is going to talk next. The facilitator should invite everyone to participate in the conversation, calling on people and making sure everyone has the opportunity to share before a decision is made.

Keep presentations short

People struggle to pay attention to long presentations and find it even harder when the meeting is being held virtually. A successful remote meeting should, as much as possible, focus on discussion.

Start with an icebreaker or small talk

It is a great idea to start every remote meeting with an icebreaker or some small talk to develop interpersonal relationships. Ask the team how their day was, or what projects they have been working on. This will boost team morale and maintain a connection for those working remotely.

The biggest challenges of remote meetings are keeping everyone engaged and feeling connected to the team. Come prepared for your meeting and make sure everyone gets involved.

onPlatinum ICT are a Microsoft Solution partner and can help you use Microsoft Teams to hold great remote meetings. Contact us today.

Back to all blog posts

What our clients say

Image is not available

Condev Construction pride ourselves on quality construction and building lasting relationships. When considering a new ICT company, we looked beyond IT. We deliberately build long term partnerships with companies that share our corporate culture and ethos. Not only are onPlatinum leading the way with innovative technology and strategic business solutions they are the right business partner for Condev, and we are excited to be working together on many projects that fall outside of the ‘traditional’ ICT arena.

Glenn Cream, Director of Business, Systems and Compliance, Condev Construction.
Image is not available

As a client since 2013, onPlatinum look after our business fibre internet, call centre phone systems, cloud and office printers. From service, sales and accounts all departments are easy and hassle free to deal with. We would have no hesitation recommending them other businesses who value service and effective IT. onPlatinum are always the first company we recommend to our clients who are looking for assistance with their ICT.

Travis Barlow - Managing Director, Vodafone Business Centre
Image is not available

onPlatinum ICT has become a core component of our business functionality. We utilise a suite of services from internet connection, cloud computing and a hosted phone system, enabling us to save on resources. Simply put, onPlatinum ICT is the perfect fit for us.

Bernie Hogan – Chief Executive, Queensland Hotel Association (QHA)
Image is not available

Being a franchise network, we at First Class Accounts understood the importance of a mobilised workforce. onPlatinum ICT implemented cloud computing virtually seamlessly, allowing us to work anywhere and on any device at any time.

Debbie Stanton - General Manager, First Class Financial Group
previous arrow
next arrow
Slider