How Managed Print Services improve print sustainability

The biggest motivator for Managed Print Services is the cost reduction of print-related expenses. However, print sustainability is slowly becoming a priority for businesses of all sizes.

print sustainability Managed Print Services
Posted on: October 7th, 2020 onPlatinum

The biggest motivator for Managed Print Services (MPS) is the cost reduction of print-related expenses. However, print sustainability is slowly becoming a priority for businesses of all sizes. Sustainable printing saves money, reduces paper consumption, improves uptime, and reduces waste, while also having a positive impact on the environment. MPS can help businesses to achieve greater print sustainability, keep reading to find out more.

Conduct an assessment

A MPS will assess your document management systems to identify sustainability opportunities. They will look at your print volumes, costs, workflows, security risks and other procedures, and can use this information to increase overall print efficiency and sustainability. Moreover, data will continually be tracked long-term, to plan for the future and identify areas where excessive waste is occurring, resulting in reduced waste and printing costs.

Introduce printing policies

Many organisations operate without employee printing policies in place to manage their printing. Consequently, this results in poor sustainability, with uncontrolled and unnecessary printing, most of which goes unused. Several policies and controls can be implemented, including:

  • User restrictions
  • Require employees to swipe a card or enter details to print as an additional step
  • Default print settings such as double-sided printing and black & white, instead of single-sided and colour
  • Enable print previews to avoid printing unwanted pages
  • Recycling of paper waste and cartridges

Install energy-efficient machines

Do you know how old the printers are in your office? Old, outdated equipment can have a significant impact on your energy consumption and printer sustainability. Conversely, newer machines are eco-friendlier – they are designed to be more energy-efficient and produce less waste, with reduced manufacturing and transportation effects on the environment.

Sustainability isn’t likely to be the primary consideration in your document management decisions, but it should be part of the decision.

Find out more about onPlatinum’s commercial grade print solutions that deliver the power, performance, quality and reliability your business demands.

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